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All in a Day's Work

iVillage Member
crashbang
Posts: 187
Registered: 12-09-2006

documenting a supervisor

4 Posts
06-15-2007 07:26 AM
I'm looking for thoughts on how to effectively document a supervisor and how best to present this documentation without coming across like some whiner.
I have emails saved to show that during a very busy time(read I'm working 14-15 hours days and have had one day off since before memorial day weekend - yes I worked that entire weekend), he even acknowledges it as a "busy time", that he dumps work onto me that is his.
Also during this crazy time, when we are low on staff(his responsibility to hire), he leaves for 2.5 days(no advance notice)with his girlfriend(a staff member). I was responsible for the general programming and leadership for over 100 overnight male guests. I had to give a training on their final day - where the hell was my supervisor while I'm sitting there with NO STAFF???? He shows up AFTER the group leaves, when I'm furious and asks "how can I help you?" I responded with "are you $%^&*(^ kidding me???" and drove over to the office.
Ok, I'm stopping right there. So, I'm still showing up to work - I have to give trainings that no one else is qualified to do. I swear if my supervisor shows up and makes the comment, "you must be tired" one more time, I will KNOCK HIM OUT!
He actually had the audacity to comment that he was "so tired" after his days off!ARRRgh!
Anyway, I think some of his comments are geared to aggitate me intentionally. How do I effectively document these comments and actions?
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iVillage Member
crashbang
Posts: 187
Registered: 12-09-2006

documenting a supervisor

4 Posts
06-15-2007 07:26 AM
I'm looking for thoughts on how to effectively document a supervisor and how best to present this documentation without coming across like some whiner.
I have emails saved to show that during a very busy time(read I'm working 14-15 hours days and have had one day off since before memorial day weekend - yes I worked that entire weekend), he even acknowledges it as a "busy time", that he dumps work onto me that is his.
Also during this crazy time, when we are low on staff(his responsibility to hire), he leaves for 2.5 days(no advance notice)with his girlfriend(a staff member). I was responsible for the general programming and leadership for over 100 overnight male guests. I had to give a training on their final day - where the hell was my supervisor while I'm sitting there with NO STAFF???? He shows up AFTER the group leaves, when I'm furious and asks "how can I help you?" I responded with "are you $%^&*(^ kidding me???" and drove over to the office.
Ok, I'm stopping right there. So, I'm still showing up to work - I have to give trainings that no one else is qualified to do. I swear if my supervisor shows up and makes the comment, "you must be tired" one more time, I will KNOCK HIM OUT!
He actually had the audacity to comment that he was "so tired" after his days off!ARRRgh!
Anyway, I think some of his comments are geared to aggitate me intentionally. How do I effectively document these comments and actions?
Please use plain text.
iVillage Member
separateptz
Posts: 4,557
Registered: 03-20-2003

Hi Crashbang...Great to see you again and I want to apologize for being late to respond back to you. I'm in the process of starting a new and totally career position while still being in my old one so I'm taxed at the moment.


This supervisor has certainly been a struggle for you and it seems to have gotten worst from my opinion. He seems to have adapted a total " I don't care about you" approach and that is very sad indeed. In my opinion he also feels your frustrations and is now appearing to be bating you to see how far he can go. I found some info that hopefully may be of benefit to you.


So, what can you do if you are working for a bad boss? This article will provide you with the tools you need to manage the situation as best you can, but remember that sometimes the only solution is transferring to a different part of the company -- or switching employers.

Make sure you are doing everything right
The first solution is an honest analysis of your actions and behavior. How have you been handling yourself in your job? Have you always taken the high road, or have you resorted to occasional backstabbing, gossiping, or underperforming? If you’re human, it’s likely your bad boss has affected your performance, so try ignoring all these distractions and focus on your work to see if that changes anything. Find other sources of positive reinforcement for doing your job to the best of your abilities.

Compile a list of bad boss behaviors
The second solution is a bit more involved, but should be a cathartic experience for you. Make a list of all the things that your boss does that drive you nuts. Let the list sit for a few days and then review it again, adding or deleting activities upon further reflection. Next, rank the list from most annoying to least annoying. Pick the top two or three worst offenses and develop some suggestions for how your boss could act differently in those situations. Edit the suggestions to remove sarcasm or anger. Show the suggestions to a trusted friend who has no vested interest in the situation. Edit the suggestions again.

Once you feel comfortable that your suggestions are positive and helpful, consider scheduling a meeting with your boss to discuss. Perhaps suggest meeting outside the office for breakfast or lunch. Leave your emotions at the door, but be prepared for your boss to have an emotional reaction. It’s possible that your boss is unaware of his/her actions, and this meeting could be very positive for all involved; however, it’s also possible that the meeting will end badly.

Keep a journal of incidents
The third solution involves documenting each bad behavior of your boss in a journal. Don’t judge or write emotional reactions; simply document the facts of the situation and how the bad behavior impacted your performance -- as well as others in the department. Again, this process may be enough to relieve you of the stress so that you can cope. However, at some point in the future -- perhaps as you are leaving for a new job -- you might consider taking the journal to a trusted colleague in human resources or even a mentor within the company.

Find a mentor with the company
If you love the company but hate the boss, another solution is to develop a mentoring relationship with a boss/supervisor in another part of the company. Mentoring is a fantastic strategy that you should consider even if you have a good boss because a mentor is someone who can help you in many ways, from offering advice to suggesting you for a promotion. And in coping with a bad boss, a mentor can be a good sounding board for you, and perhaps after you have documented all the offenses, someone who has the pull and the power to do something about your bad boss.

Report your bad boss
A last resort is reporting the bad actions/performance of your boss to his/her supervisor -- or to someone in human resources. While logic would hold that the company would not want a manager who is hurting performance or productivity, the reality is often that you become branded as a trouble-maker/whiner/complainer and your days at the company quickly become numbered.

Don’t sacrifice your health or self-esteem
The worst thing you can do is simply to do nothing, hoping the problems will get resolved. No job, boss, or company is worth losing your health, sanity, or self-esteem. If you can’t find a way to resolve these issues and/or your boss simply will never change his/her behavior, you should immediately start working your network and begin looking for a new job -- within or outside the organization. Again, if you love the company, a transfer might be the best option -- but keep in mind that your boss might be as evil as to sabotage that transfer. And try not to quit before you find a new job, but again, if work just becomes too unbearable, you may need to consider quitting to save yourself.


 


Hope that helps some. Please come back and let me know what's happening.


Sandra

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iVillage Member
crashbang
Posts: 187
Registered: 12-09-2006

Congrats on the new career! - How exciting:smileyhappy:

As frustrating as my job is, right now I'm in a "showdown" with the supervisor. He's looking weaker and paler by the day...scurrying away when the performance pressure is on. It's a matter of time before he either resigns OR they create a different type of position for him. This is like Survivor, I need to outlast the jerk:smileyhappy:

It's very clear that the actual running of the dept. is done by me. I know a restructuring will occur and I'll get a promotion. The restructure design was my idea and the CEO agrees with it. That's important because the CEO puts the heat to my supervisor.

All the people that have held my position in the past have left due to health issues(mental or physical) caused by stress. Interesting huh? I often consider leaving but really only stick in there because I carry the health benefits and there are few opportunities that are close to my home.

Obviously I've had a day off to get some rest. I am a parent and have home responsibilities as well. Ok, gotta run - thanks for the article.

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iVillage Member
separateptz
Posts: 4,557
Registered: 03-20-2003

Thank you for the well wishes on my new job. I'm also glad to hear that you can see a light at the end of all this frustration and if you have the CEO in agreement with you then time and patience will definitely see it's rewards. I'm happy for you. Hope you enjoyed your day off and don't be a stranger. Love to see your posts. Take care.


Sandra


 

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iVillage Member
crashbang
Posts: 187
Registered: 12-09-2006
So, I'm applying for a new job - I can't believe something around here even became available...
Anyway, I had a discussion with my supervisor and we discussed responsibilities. I showed him his own job description (LOL). I pointed out that I've been doing his job adn won't be doing it any longer. Of course he apologized and admitted I actually perform 4 full-time jobs. Now I'm asking him for a written rcommendation. I found something that pays MORE with far less hours, plus I'm one heck of a qualified candidate. Even if I don't get the position, the panic will have set in. I'm so done.
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